Navigation:  Voyage Accounting > Delivery Order > Generating DO

 

Click the Add icon in the Toolbar. The Delivery Order entry screen will be displayed.

 

 

 

Header Section:

1.Select the Order Number from the drop-down list. The other fields will be auto-updated.

   Based on the parameter provided, system will list out the Order numbers for which Delivery Order has not been generated.

 

Delivery Order view section:

1.In the Deliver Order View section, select the order number.

 

 

 

2.Click the hyperlink to view the container details.

 

 

 

3.Click the hyperlink to view the Order details.

 

 

 

4.Click the hyperlink to view the Demurrage details.

 

 

 

Party Details section:

 

In the Party Details section, enter all the mandatory fields.

 

 

Click the button to generate the PO.

 

Return Depot when selected should be updated against each container in the Return Depot column. Provision to be made to select Depot in the column level against each container if any particular Depot needs to be changed.

 

 

Basic Conditions

•Delivery Order can be created only for Import Orders.

•User can directly select BL number and proceed with delivery order.

Note: Only Import BL numbers as well as BL Numbers for which order has been created will be listed.

•Multiple Order number selection is not allowed.

 

Delivery Order generation is not allowed in the below cases

1.For a selected order, all the collection charges should be invoiced. Then only, system will allow to proceed with Delivery Order for the selected Order/BL.

If the charges with mode as Collect are not invoiced or if few charges are not invoiced, a warning will be displayed as shown below.

 

 

2.Delivery order generation is allowed based on the container selection of each order. The containers which are linked with the order will be listed with the selection option against each order.

 

For example:

Import Order number is available for which 10 * 20DV containers & has been linked. A part of the total container count can be selected and delivery order can be generated. This should be done based on the Configuration setup. (If container wise DO to be generated or DO to generate for a single order).

 

For example:

Order number ORD001 has 10*20DV containers and user has selected five containers and generated Delivery Order. Document number should be generated which should have selected five containers. Same order number should be fetched again for Delivery Order since delivery order has not been generated for the balance 5*20DV containers.

 

 

Basic conditions for which Orders to be listed for Delivery Order generation

•Outstanding demurrage/detention/storage amount if available will be calculated against each container, which needs to be invoiced (Balance Amount column).

•Calculation Upto Date when selected should get updated in the calculation end date column for the containers listed. Based on the date, Balance Amount will be calculated and displayed.

•Based on the date provided in the Calculation Upto field, if any pending demurrage amount is to be invoiced, the message Outstanding Demurrage amount is available to invoice will be displayed.

•For a selected order, if the invoice party is a Credit customer, then system allows to proceed with Delivery Order if all the charges are invoiced.

•For a selected order, if the Invoice party is a Cash customer (Walk-in customer), then charges present in the Order should be invoiced. Receipt should be generated and matched with the invoice.

•Order for which delivery order to be generated is selected. Once selected, if there are no outstanding charges to be invoiced then Total Local Amount and Total Foreign Amount should display the total amount of that order. User should provide the same amount in the Bank Detail section under the Local Amount and Foreign Amount respectively.

 

Main Condition

Delivery Order generation either container-wise or Order-wise must be defined based on config level Config Type.

•DELIVERY_ORDER_CONTAINER – This condition if defined should only allow container/RoRo-wise selection for each order. If this setup is defined, then container/RoRo selection should be made mandatory. By default, all the containers/RoRo should be checked in. User can deselect containers if needed.

•DELIVERY_ORDER_ORDER - This condition if defined should only allow each order-wise selection. Once if an Order is selected, then Delivery Order will be generated for the single order against all containers.