Navigation:  Voyage Accounting > Fixed Charges Setup

 

 

To develop a fixed commission calculation program which can be used for calculating handling commission for various shipments based on the different types of cargo handling.

 

Fixed charge Calculation

•User can calculate voyage-wise commission or can calculate commission for a set of voyages (Based on the From Date and To Date selected).

 

Workbench

1.Select the Prinicpal from the drop-down list. It displays the business type/name.

2.Select the Voyage from the drop-down list.

3.Vessel & Port will be auto-populated based on the voyage selected.

4.Select the BL Type as Import or Export from the drop-down list.

5.Select the From Date & To Date from the respective drop-down calendars.

6.Document Type field displays Fixed Charge Calculation by default.

7.GL Date displays the current system date by default and it is non-editable.

8.Select the Calculation Port  from the drop-down list. System considers only the port from the Commission setup based on the Principle (From the voyage considered), Cargo Type (From the manifest) and Validity Date.

9.Select the Type of call as Vessel call, Trans-shipment Discharge, Trans-shipment Load, Discharge, Load from the drop-down list. Based on the “Call Type” selected, containers which are linked with the manifest will be considered and check with the events.

10.Select the BL Number  from the drop-down list.

11.Click Calculate to calculate the fixed charges. system will calculate the commission based on the setup defined and based on the details selected in the header section.

Note: Also, a document number will be generated based on the document type selected. Document Number will be generated each voyage-wise and displayed in the workbench.

12.Click Post to post the fixed commission document in to the respective finance table and the message “Commission document has been posted successfully” will be displayed.

 

Notes:

•From Date and To Date should work based on the BL Type selected.

▪If BL Type is selected as Export and if From Date and To Date are selected, then system should consider the voyage ETD date and consider BL’s of the voyages listed.

▪If BL Type is selected as Import, then From Date and To Date should consider the Voyage ETA Date and consider BL’s of the voyages listed for which commission is not calculated.

•Based on the document type selected, Document Number will be generated while saving the calculation in the Detail section.

•Based on the Call Type selected, BL’s will be listed for the selected voyage.

▪For example, if Call Type is selected as “Load” and a voyage is selected. System will fetch the BL’s & Containers by considering the BL’s first from the voyage. Then those containers should be compared in the Event level.

i.Call Type → Load - LDFULL, LDMTY

ii.Call Type → Discharge – DSFULL, DSMTY

iii.Call Type → Transhipment Load – LDFTSP, LDMTSP

iv.Call Type → Transhipment Discharge – DSMTSP, DSFTSP

•Only based on the Call Type selected, container count to be displayed & amount to be Calculated in the details section from the particular manifest.

 

Primary conditions:

 

•To calculate the commission for set of voyages, provide the "From Date" and "To Date". Based on the BL Type selected, Voyage ETA and ETD to consider and list out the voyages in the below grid.

•If a single voyage is linked with both BL Type “Export” and “Import”, then Commission to be calculated twice based on the BL type. (If voyage ETA and ETD falls between the From and To date provided).

•Fixed Commission calculation is done based on voyage wise. Either Voyage has to be selected from the voyage LOV else “From Date”/”To Date” has to be provided to calculate commission. If any of the voyage is not selected, then message to be displayed as below.

 

“Voyage selection is mandatory for Fixed Commission calculation”

 

 

Validity Date:

 

•If the voyage is linked with BL Type Import, then voyage ETA should be in between the Valid From and Valid To date in the setup.

•If the voyage is linked with BL Type Export, then voyage ETD should be in between the Valid From and Valid To date in the setup.

•For the selected voyage, if multiple BL's are available, and if user want to calculate fixed Commission for a single BL, then user can manually select the BL number from the BL Number field. Commission amount should be calculated only based on single BL.

•User has calculated fixed commission for a single BL which is linked with Voyage "VOY1" (By selecting one BL initially). Now, user wants to calculate fixed commission for remaining BL's linked with the voyage. When  user selects the voyage "VOY1", system should calculate the amount excluding the BL for which fixed commission has been calculated earlier and display the amount.

•Voyage for which fixed commission is already calculated should be excluded from the total list of voyages listed in the Details grid. If user selects a single voyage for which fixed Commission is already calculated for the selected call type, then message to be displayed as "Fixed Commission is already calculated for the selected voyage and for the selected Call type"

•“View” button when selected should display the detailed explanation each voyage wise. For example, if ten BL’s are linked with the particular voyage, then the BL numbers and its details should be displayed.